Clifton Community Council

03/27/03 BY-LAWS of the CLIFTON COMMUNITY COUNCIL

Amended: March 27, 2003

By-Laws of the Clifton Community Council (Amended: 3/27/03, 11/15/94, 11/26/91, February, 1989)

ARTICLE I - NAME AND AREA
1.01 The name of this organization shall be the Clifton Community Council, Inc., hereinafter the "Council".
1.02 The territory of the Council shall be bordered by Ewing Avenue on the East, Brownsboro Road on the North, Mellwood Avenue on the West, and I-64 on the South.

ARTICLE II - PURPOSE
2.01 The purpose of the Council is:
a) to provide a forum wherein neighborhood issues and concerns may be publicly expressed and discussed;
b) to promote and foster pride, enthusiasm and sense of community, culture and history in the neighborhood;
c) to encourage, plan and coordinate the beautification, preservation, rehabilitation and revitalization of all residential, business and public properties, structures, architecture, and the physical environment;
d) to cooperate with governmental agencies in the beautification and maintenance of Bingham Park and other public areas in the neighborhood;
e) to disseminate information and educational materials on crime prevention, land use, zoning, governmental services, history of the neighborhood, neighborhood meetings and events, and other subjects of interest to the neighborhood; and
f) to seek assistance and cooperation from governmental agencies and other neighborhood associations to resolve neighborhood problems, to achieve neighborhood objectives and goals and to maintain and improve the quality of life for all residents of the neighborhood.

ARTICLE III - MEMBERSHIP
3.01 All residents, property owners and owners of businesses within the legal boundaries of the Council are eligible for membership.
3.02 To be eligible to vote, persons must have paid their dues ten (10) days prior to voting. (November 15, 1994)
Voting by proxy shall not be permitted.
3.03 Annual dues shall be established by the Board of Directors.
3.04 Anyone not qualifying for membership under By-Law 3.01, but desiring to receive the newsletter and otherwise maintain regular contact with the neighborhood, may become an ASSOCIATE by paying the dues therefore.
Associates will receive by mail all newsletters, notices, etc. as members.
Associates may NOT vote on Council business nor serve on the Board.
Annual dues for associates shall be the same as those for members unless the Board establishes a different rate pursuant to By-Law 3.03. (November 26, 1991)
3.05 Membership shall be set from time to time by the Board of Directors. (March 23, 2003)
On April 1, the Treasurer shall mail a notice of delinquency to each member who has not paid dues. (November 15, 1994)

ARTICLE IV - BOARD OF DIRECTORS
4.01 The Board of Directors, hereinafter the "Board", shall be responsible for the affairs of the Council and shall have the authority to act for the Council when the Council is not in session.
Only members may sit on the Board.
4.02 The Board shall consist of 11 members elected by the Council membership. The Board shall elect from among itself 2 Co-Chairs, Secretary and Treasurer. (March 23, 2003)
4.03 The Board shall serve for one year or until replaced and may serve an unlimited number of terms. (March 23, 2003)
4.04 The Board shall have regular meetings of such frequency and at such location as may be prescribed by the majority of its members, except it shall not meet less than every MONTH.
Notice shall be given to all Board members prior to any special meeting or any regular meeting, the time or location of which is altered.
4.05 One-half (1/2) of the authorized membership of the Board will constitute a quorum for the transaction of business.
A majority of the votes entitled to be cast at a meeting at which a quorum is present shall be necessary for the adoption of resolutions.
4.06 It shall be the duty of the President to fill by appointment any vacancy on the Board at the next regularly scheduled Board meeting following the vacancy, such appointment being for the remainder of that term and with the concurrence of a majority of the Board of Directors.
4.07 An additional requirement for voting rights on the Board shall be regular attendance.
Failure to attend three (3) consecutive regular Board meetings shall create a presumption of inadequate attendance.
A two-thirds (2/3) vote of the authorized membership of the Board shall be required to remove the member from the Board on this basis. (November 15, 1994)
ARTICLE V - OFFICERS
5.01 The council shall have 4 officers. They shall be 2 Co-Chairs, Secretary and Treasurer. (3/23/03)
They shall be elected at the annual general meeting of the Council, take office immediately after election, and serve a one (1) year term until their successors are chosen at the next annual general Council meeting.
No one person may hold more than one office simultaneously.
5.02 President: The President shall preside at all meetings of the Board and the Council.
The duties shall include providing general direction to the Council and acting as its chief administrative officer.
5.03 Vice-President: In the President's absence, the Vice-President shall preside at all meetings and in general perform the duties of the President.
5.04 Secretary: The Secretary shall keep the minutes of all meetings of the Council and the Board and shall authenticate records of the organization.
The Secretary shall perform other duties as designated by the President.
5.05 Treasurer: The Treasurer shall prepare a financial report for the annual general meeting and such other meetings as the Board shall direct.
The Treasurer and the President shall have the authority to sign checks for the Council.
Any expenditure over TWENTY-FIVE DOLLARS ($25.00) shall be approved by the Board.
5.06 All officers shall serve without compensation.

ARTICLE VI - GENERAL MEETINGS
6.01 All membership meetings shall be held in the territory defined in By-law 1.02, at such location as the Board designates.
Notice shall be given in the Council newsletter and such other manner as prescribed by the Board. (November 15, 1994)
6.02 The annual meeting of the membership of the Council shall be held in MAY of each year.
At this meeting, an election shall be held for the eleven (11) board members. (March 23, 2003)
6.03 One-tenth (1/10), of the eligible voters shall constitute a quorum for the general membership.
6.04 Special membership meetings may be called by the Board, and shall be called upon the written request of three (3) Board members OR twenty (20) Council members whose dues are paid for the year. (March 23, 2003)

ARTICLE VII - COMMITTEES
7.01 Committees may be established by the Board to act in an advisory capacity to the Board and the Council.
7.02 Membership of standing committees shall consist of at least one (1) member of the Board and shall be open to any Council member wishing to serve.
The Board shall designate a Board member as chairperson for each committee who shall be responsible for maintaining appropriate documentation of its activities and the scheduling of its meetings.
7.03 The STANDING committees shall be: Membership, Zoning, Publications, Beautification, and Fund-raising.
7.04 AD HOC committees may be established and disbanded by the Board as necessary.
Chairpersons shall serve at the discretion of the Board.
Membership on ad hoc committees shall not be restricted.

ARTICLE VIII - AMENDMENTS
8.01 The By-laws can be amended, altered or repealed at any general Council meeting.
At least a two-thirds (2/3) vote of those qualified voters present at such a meeting shall be necessary to change the By-laws.
Reference to proposals for amendment of the By-laws shall be made in the notice preceding any general membership meeting whereat a vote on said amendments shall take place.

ARTICLE IX - STATEMENTS
9.01 The Council shall express its official opinion in writing on issues of public concern following a vote of approval by a majority of the Board on the text of the statement.
The Board may designate a spokesperson by a majority vote to issue statements on designated issue(s) on the Board's behalf.

PREPARED BY:
CHARLES L. CUNNINGHAM, JR. CASSANDRA CULIN
ATTORNEY AT LAW ATTORNEY AT LAW
Suite 200, 304 W. Liberty St. Legal Aid Society, Inc.
Louisville, KY 40202 425 W. Muhammad Ali Blvd.
(502) 583-2831 Louisville, KY 40202
(502) 584-1254
February, 1989 Amended November 15, 1994
Amended November 26, 1991

Posted by mjol on 07/14/2003
Last updated by johnbaker on 05/12/2013
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Louisville, Kentucky 40206